Backup as a Service
Managed Backup Services, Offsite and Cloud Backup for Business, and Immutable Backup
Managed backup for a business with a few servers typically runs $200 to $1,500 a month. Send us your servers, data and retention, and every provider that fits quotes at once.
Price My BackupBackup as a service is a managed service that copies your business data, servers, databases and cloud applications to a provider's secure environment on a schedule, keeps those copies for as long as you need, and restores them when something is lost, corrupted or encrypted by ransomware. The provider runs the software, storage, monitoring and offsite copies; you pay monthly, with no backup hardware to buy or manage. Managed backup services are priced per server, device or user plus storage, and quotes for the same data can differ widely, so the way to get the right provider at the right price is to put one requirement in front of every provider that fits, at once.
Sources: Sequentur backup and disaster recovery cost guide; Veeam research cited by OTAVA. Figures as of September 2026.
Every provider prices the same servers, data, users and retention, so you compare totals instead of per-device rates that hide storage and restore fees.
One requirement goes to the managed backup providers that fit, on the same day. Call one directly and it prices you as the only option.
Immutable copies, restore testing and recovery times are in the contract, because a backup is only as good as the restore.
The provider you choose pays us from its channel budget. Your price is not marked up, and you'll hear back within 24 hours.
What Backup as a Service Covers
Servers and virtual machines
Physical servers, VMware and Hyper-V virtual machines, file shares and the applications running on them.
Databases
SQL Server, Oracle and others, backed up in a consistent state so they restore cleanly.
Microsoft 365 and Google Workspace
Mail, files, SharePoint and Teams. The vendors keep your service running, but recovering deleted or encrypted data over the long term is your job, and Microsoft sells its own Microsoft 365 Backup separately.
Cloud workloads
Servers and data in AWS or Azure, copied outside that cloud account so a compromised account cannot take the backups with it.
Endpoints
Laptops and workstations, usually priced per device and often bundled for smaller businesses.
Long-term retention
Copies kept for months or years for legal, regulatory or audit reasons, on cheaper storage tiers.
Offsite Backup and the 3-2-1 Rule
The standard for business backup is the 3-2-1 rule: keep three copies of your data, on two different types of storage, with one copy offsite. Offsite backup is the part most small businesses get wrong, because a backup drive in the same office or the same server room is lost in the same fire, flood or ransomware attack as the original. Backup as a service provides the offsite copy by design. The modern version, often written 3-2-1-1-0, adds one copy that is immutable or air-gapped, and zero errors in tested restores.
| Rule | What it means | How backup as a service meets it |
|---|---|---|
| 3 copies | Production data plus two backups | A local copy for fast restores and a cloud copy at the provider |
| 2 types of storage | Not all copies on the same kind of system | Local disk or appliance plus the provider's cloud storage |
| 1 offsite | At least one copy in another location | The provider's data center, in another region if you choose |
| 1 immutable | One copy that cannot be changed or deleted | Immutable storage locked for a set retention period |
| 0 errors | Restores tested and verified | Automated restore checks and scheduled test restores |
Not sure you meet the 3-2-1 rule today? Tell us what you back up now and where it goes. We show you the gaps and get a managed service that closes them quoted by every provider that fits, at no cost to you. Send the requirement and you'll hear back within 24 hours.
Backup as a Service Pricing
Backup as a service is priced in a few units at once: per server, per device or per user for what is protected, plus storage for how much is kept and for how long. Retention is the line that surprises buyers, because keeping 90 days or a year of versions can multiply the storage you pay for several times over.
| What is priced | Typical managed range | What moves it |
|---|---|---|
| Servers | $25 to $75 per server per month | Server size, databases, backup frequency |
| Workstations | $3 to $8 per device per month | How many devices, and whether they are included at all |
| Microsoft 365 | $2 to $5 per user per month | Which services are covered and for how long |
| Extra storage | $0.10 to $0.30 per GB per month | Data size, retention, immutability and storage tier |
Source: Sequentur. Ranges for managed services; quotes vary with retention, recovery requirements and compliance.
Source: Sequentur. Larger estates, longer retention and compliance requirements push totals higher; above about 10 servers, quotes are usually custom. Free to cite with a link to this page.
Send your current bill with your servers, data and retention. We put the same requirement in front of the other providers that fit, so you see whether you are paying the market rate and what you are not getting, such as immutability or tested restores. There is no cost to you, and you'll hear back within 24 hours.
Immutable Backup: The Ransomware Defense
An immutable backup is a copy locked against change or deletion for a set retention period, even by an administrator with full credentials. It exists because ransomware attacks now go after backups first: attackers who reach your backup console can delete or encrypt every copy before they encrypt production, leaving nothing to restore. Veeam's research found that only 28 percent of ransomware victims recovered all their data. Immutability closes that gap.
How it works
Storage set to write once, read many: data can be written and read, but not altered or deleted until its lock expires. The lock is enforced by the storage system, not by an account an attacker could take over.
Air-gapped copies
A copy logically or physically separated from your network, so an attacker inside your systems cannot reach it at all. Many providers combine air-gapping with immutability.
What to ask
Whether immutability is included or extra, how long the lock lasts, who can shorten it, and whether restores from immutable copies are tested.
Not sure your backups are immutable, or that they would restore? We quote providers that include immutable copies and tested restores as standard, side by side, so you know what you are getting before you sign. Send the requirement and you'll hear back within 24 hours.
Managed Backup Services vs Doing It Yourself
| Approach | What you get | Who does the work | Best for |
|---|---|---|---|
| Managed backup services | Software, storage, offsite and immutable copies, monitoring, failed-job follow-up and restores | The provider, with you approving what is protected and for how long | Businesses without a dedicated backup administrator |
| Cloud-native backup | AWS Backup or Azure Backup, priced per instance plus storage | Your team configures, monitors and tests it | Workloads already in that cloud, with a skilled team |
| Backup software plus cloud storage | Veeam or similar, sending copies to low-cost object storage | Your team runs everything | IT teams that want full control and have the time |
Cloud Backup for Business: What to Look For
Restore speed
How fast a full server comes back, not just a file. A local copy or appliance restores in minutes; pulling everything from the cloud can take days.
Retention you control
How many versions are kept, for how long, and what longer retention costs. Legal and regulatory needs often set the floor.
Immutability included
Whether immutable copies are standard or an upgrade, and how long the lock lasts.
Tested restores
Automated verification and scheduled test restores, with reports you can keep for insurers and auditors.
Encryption and access
Encryption in transit and at rest, who holds the keys, and multi-factor authentication on the backup console.
Compliance
SOC 2 Type II, and a HIPAA business associate agreement if you hold patient data.
Want every provider's answers side by side? We put the same six questions to each provider that fits and bring back the answers with the quotes, so you compare restores and retention as well as price. Send the requirement and you'll hear back within 24 hours.
Backup as a Service Providers
Backup as a service providers fall into three groups, and most managed services are built from the first two.
| Provider type | Examples | Fits |
|---|---|---|
| Backup software and platforms | Veeam, including Veeam Data Cloud and Veeam Cloud Connect, Druva, Acronis | The engines most managed services run on; bought directly by IT teams that run backup themselves |
| Cloud storage and cloud-native backup | AWS Backup, Azure Backup, and low-cost object storage used as a backup target | Teams already in that cloud, or as the storage behind a managed service |
| Managed backup providers | Managed hosting and cloud providers, colocation operators with backup services, and managed service providers | Businesses that want backup run, monitored and restored for them |
Product names are trademarks of their owners. We place managed backup through formal channel partnerships with providers that fit your requirement.
Backup for Healthcare
The HIPAA Security Rule requires a data backup plan: exact, retrievable copies of electronic protected health information, kept where a single event cannot destroy them along with the original. Backup that meets HIPAA means a provider that signs a business associate agreement, encrypts backups in transit and at rest, restricts and logs access, can show tested restores, and keeps data long enough for your records policy. See HIPAA compliant backup, cloud storage and hosting.
Backup as a Service vs DRaaS
Backup protects your data; disaster recovery as a service protects your ability to keep operating. With backup alone, recovering from a site-wide outage means rebuilding servers and then restoring data, which takes hours to days. DRaaS keeps whole systems replicated and ready to run at the provider, so recovery takes minutes to hours. Most businesses need backup; those that cannot afford a day or more of downtime add DRaaS on top for their critical systems.
Send one requirement and we quote backup as a service and DRaaS side by side from the providers that fit, so you see the full cost of being protected. The provider you choose pays us, and you'll hear back within 24 hours. See DRaaS.
How We Find the Right Backup Provider
You send the requirement
Number of servers and VMs, total data, Microsoft 365 or Google Workspace users, how long you need to keep backups, how fast you need restores, and any compliance needs.
Every provider that fits quotes at once
The same requirement, the same day, so the quotes compare line by line.
We compare real totals
Servers, users, storage at your retention, immutability, restore fees and testing, over the full term.
We negotiate before you sign
Restore commitments, testing and price protection, while they are still negotiable. The provider you choose pays us.
Frequently Asked Questions
What is backup as a service?
A managed service that copies your servers, databases, cloud applications and files to a provider's secure environment on a schedule, keeps them for as long as you need, and restores them when data is lost, corrupted or encrypted. You pay monthly with no backup hardware to buy.
How much does backup as a service cost?
Typical managed rates are $25 to $75 per server, $3 to $8 per workstation and $2 to $5 per Microsoft 365 user per month, plus storage. A business with a few servers usually pays $200 to $1,500 a month depending on data and retention.
What are managed backup services?
Backup run for you by a provider: software, storage, offsite and immutable copies, monitoring, follow-up on failed jobs, and restores. The provider does the work; you decide what is protected and for how long.
What is offsite backup?
A backup copy kept in a different location from the original, so a fire, flood, theft or ransomware attack at your site cannot destroy both. Backup as a service provides it by design.
What is the 3-2-1 backup rule?
Keep three copies of your data, on two different types of storage, with one copy offsite. The modern 3-2-1-1-0 version adds one immutable or air-gapped copy and zero errors in tested restores.
What is immutable backup?
A backup locked against change or deletion for a set retention period, even by an administrator. It is the main defense against ransomware, which increasingly targets backups before encrypting production systems.
Do I need to back up Microsoft 365?
Usually, yes. Microsoft keeps the service running, but long-term recovery of deleted, overwritten or encrypted data is your responsibility, and its built-in retention is not a full backup. Microsoft sells Microsoft 365 Backup separately, and third-party services back it up too.
What is the best cloud backup for business?
The one that fits your data, retention and restore speed at the right total cost. Look for fast full-server restores, immutability, tested restores, encryption and the compliance terms you need, and compare quotes on the same requirement.
Who are the main backup as a service providers?
Backup platforms such as Veeam, Druva and Acronis; cloud-native backup from AWS and Azure; and managed backup providers, including managed hosting, cloud and colocation providers, that run backup for you on those platforms.
What is the difference between backup and DRaaS?
Backup restores data after you rebuild systems, which takes hours to days. DRaaS keeps whole systems ready to run at the provider, so you are back in minutes to hours. Most businesses need backup; those that cannot afford long downtime add DRaaS for critical systems.
Is cloud backup HIPAA compliant?
It can be, if the provider signs a business associate agreement, encrypts backups in transit and at rest, restricts and logs access, and supports tested restores. HIPAA requires a data backup plan, so healthcare organizations need one either way.
How often should backups be tested?
Automated verification on every backup, with full test restores of critical systems at least quarterly and a written record each time. Untested backups are the most common reason recovery fails.
Do you place backup as a service?
Yes. We place managed backup and DRaaS through formal channel partnerships with providers that fit your requirement. Send your servers, data, users and retention, and you'll hear back within 24 hours. The provider you choose pays us, so it costs you nothing.
Price Your Backup
Send what you need to protect: servers and VMs, total data, Microsoft 365 or Google Workspace users, how long you keep backups and any compliance needs. You'll hear back within 24 hours with the providers that fit, quoted at once on the full total. Rough numbers are fine: if you do not know your exact server count or data size, send what you have and we will work out the rest with you.
That is what keeps every backup provider competing for your business. The provider you choose pays us, so it costs you nothing.
Recovery: disaster recovery as a service, disaster recovery colocation and HIPAA compliant hosting.
Infrastructure: hybrid cloud, cloud repatriation, bare metal and the provider comparison.
